Print specification and quote reconciliation
Specification and quote comparison. Keep the source details and outstanding dependencies together.
STOCK FORMAT FINISH AND PROOF REVISION
AI agent for commercial print brokers
One client brief. Every print supplier coordinated.
Keep print specifications, supplier quotes and customer deliveries aligned.
A specialised AI agent you can ask for more. Chat here on the site.
$149.00/month, including $60.00 in monthly credits. Monthly subscription. Before tax.
Specialised AI agentYour own report presetNo connection needed to begin
Client print spec supplier proof and delivery ledgerCOLLECTION / 426
YOUR SPECIALISED AI AGENT
One place for print specification and quote reconciliation, supplier proof and production coordination, delivery discrepancy and supplier settlement.
MADE FOR YOUR WORKDAYStart with work already on your desk
Your first useful assignment.
Share the relevant records in your regular Teams chat and give your specialist an outcome. No model or tool choices to make first.
Get my AI agent →YOU COULD ASK
“Reconcile open print jobs with approved specifications and supplier schedules.”
- Specification and quote comparison
- Supplier dependency list
- Delivery reconciliation
A useful first result
A saved specification and quote comparison, with the gaps and next steps clearly marked.
Example assignment, not a promised delivery time. Your agent works from the records and access you provide. Add connections when you want it to act in other systems.
A conversation at your desk
Deliver a multi-format retail print campaign across six specialist printers and forty stores.
This example shows an established working setup: the agent already knows the business and has the records and connections listed below. Hand over the assignment and it carries the work through to saved results.
Illustrative project · configured agent at work
A configured agent with client artwork, issued specifications, printer quotes, proof records, production dates and delivery receipts.
- Print specification and quote reconciliation
- Supplier proof and production coordination
- Delivery discrepancy and supplier settlement
A working specialist can handle the project, with a configured team sharing the work where available. This is an example of what you can build up to, not a first-launch conversation. Timing and usage depend on the assignment.
- Print brokerage owner
Deliver a multi-format retail print campaign across six specialist printers and forty stores. Carry the work through the connected tools and keep the working records and reports current.
- Your AI agent · AI Agent Store
Two quotes exclude folding and one supplier has the previous artwork revision. I’m resolving those dependencies and continuing the rest of the programme.
Work in progress - Print brokerage owner
Keep the flagship store’s launch pack on its earlier delivery date.
- Your AI agent · AI Agent Store
Specifications, proofs and supplier scopes reconcile. Store packs and actual receipts are closed, with short deliveries and printer invoice differences settled. Your dashboard and working files reflect the recorded outcomes.
Later · delivery and saved results
STOCK FORMAT FINISH AND PROOF REVISION
A working brief for your AI agent.
Bring the client campaign and print-job reference and stock format finish and proof revision you already have. Your agent turns them into working records, keeps track of changes and follows the job through.
AI
Your AI agentPrepared for commercial print brokers
Client print spec supplier proof and delivery ledger / 426EXAMPLE, NOT LIVE ACTIVITY
An example record for client campaign and print-job reference, stock format finish and proof revision, print-buy position, print jobs delivered.
01PR0302PR0803PR14
The useful next step
Print specification and quote reconciliation
Prepare specification and quote comparison from the available records. Save the supporting references and mark any missing details so the next step stays clear.
The details your specialist follows
The cheapest quote must still include the finish.
Follow each client campaign and print-job reference through the working record. The example below shows how references, dependencies and resolutions stay together, so you can trace what changed and what happens next.
Keep an eye on: quotes excluding finishing, old artwork sent to suppliers, split-job delivery gaps and duplicate freight charges.
Illustrative working document · your records start empty
| Job | Supplier gap | Buying action |
|---|---|---|
| PR03 | Folding excluded | Quote reconciled |
| PR08 | Old artwork | Proof replaced |
| PR14 | Flagship date | Delivery retained |
Active client print spec supplier proof and delivery ledger3
Print jobs delivered40 jobs
Completion evidence recorded2
Illustrative project figures. Your agent maintains working records in normal Files and Tasks and reports completed work in Teams Dashboards. Ask it to adapt those records and reports as your workflow changes.
Built around the details that matter
Print specification and quote reconciliation. With the right questions already in mind.
Procures print from multiple external manufacturers; book printers operate their own production equipment and book workflows.
Supplier proof and production coordination
Supplier dependency list. Track changes against the same job reference.
Delivery discrepancy and supplier settlement
Delivery reconciliation. Save the outcome and carry the next steps into your working records.
From enquiry to a useful next step
Client print spec supplier proof and delivery ledger. Your way of working.
01
Client campaign brief received
Add a job reference and the details you already know.
02
Scope and references reconciled
Client campaign and print-job reference and Stock format finish and proof revision, ready to check.
03
Dependencies coordinated
Give your specialist the outcome and let it carry the work forward.
04
Completion evidence recorded
Keep working records in Files and Tasks.
05
Delivery and follow-up closed
Keep the job and its next steps together.
Ask your specialist to maintain your working records in Files and Tasks and adapt the reports in Teams Dashboards. These are the regular platform tools, prepared for your business. Connections to other systems are optional.
A small tool for a real job
Store print items planned. Before the back-and-forth.
Quotes excluding finishing, old artwork sent to suppliers, split-job delivery gaps and duplicate freight charges.
Try the numbers, then bring the confirmed brief to your specialist. Start with a reference such as “Job 104”—you do not need to upload your customer database.
- Client campaign and print-job reference
- Stock format finish and proof revision
- Print-buy position
- Print jobs delivered
Try your own numbers
Store print items planned
Planning arithmetic from your inputs. Your specialist can turn the confirmed details into a working brief. This is not a quote or capacity commitment.
Prepared for your business
The numbers behind your print procurement desk.
Six useful measures, ready in your regular Teams dashboard. Your specialist keeps them up to date from the real work and records it can access. Ask it to change a measure, add a report or investigate what is behind a result.
Recorded total · jobs
Brokered print jobs delivered
What this measures
Actual completed jobs in client print spec supplier proof and delivery ledger, recorded once per source job and completion line. Use observed quantities from the source records for brokered print jobs delivered; planned quantities, duplicate updates and illustrative figures are excluded.
Recorded cases · cases
Supplier scope discrepancies resolved
What this measures
Completed supplier scope discrepancies resolved cases with the required delivery evidence and follow-up reconciled. Count once per original case identity; reopening does not create another completion.
Recorded cases · cases
Print delivery claims settled
What this measures
Distinct print delivery claims settled cases, with source evidence from the client print spec supplier proof and delivery ledger. Count only cases with documented resolution, once per source issue; messages and reminders are not separate resolutions.
Average · hours
Final proof release to confirmed supplier production slot
What this measures
Elapsed hours for final proof release to confirmed supplier production slot, using actual start and completion timestamps for the same case. Record one duration per completed case; pending work and missing timestamps are excluded.
Observed rate · %
Delivered jobs matching print specification and proof revision
What this measures
Delivered jobs matching print specification and proof revision divided by all assessed cases with a known outcome under the same recorded criterion. Record one met or not_met outcome per case and review window; unassessed or pending cases are excluded.
Observed rate · %
Committed print campaign delivery dates met
What this measures
Committed print campaign delivery dates met divided by completed cases with both a recorded agreed deadline and actual completion time. Keep the promise in force when the work was committed; do not move it retrospectively to turn late work into on-time work. Exclude unknown deadlines and pending cases.
Your reports start empty. Figures reflect observed work in the selected period; missing records are not treated as measured zeroes. Current jobs, schedules and stock stay in your working files and tasks. You and your agent can adapt the dashboard as your business changes.
Keep the tools that already work
Specialised in your trade. Open to your next idea.
Your AI agent starts with the details of your business already in mind. The three workflows are starting points. Ask it for help with another task in the same conversation.
An AI agent prepared for your business
The starting instructions, intake questions and working rules already match commercial print brokers. Add your service list and one example of your tone when you are ready.
Give your agent the whole job
Give your agent an outcome, the access it needs and your budget. It handles routine decisions and follows through in your connected tools, asking when a missing business decision needs you. Set or change your own boundaries whenever you want.
Ask beyond the starting workflows
Ask it to compare suppliers, prepare customer updates or analyse recurring issues in your client print spec supplier proof and delivery ledger. It can take on a wider assignment in the same conversation. Give your agent another task in plain language. What it can carry out depends on the tools you connect and the access you choose.
Recommended starting plan
Your AI agent for commercial print brokers.
Begin with one specialist and a report preset for your business. After setup, your regular Agent Teams conversation opens. No tool selection before your first conversation.
$149.00/month
Capacity for 3 running agents · 250 active hours per month
Start my AI agent →A clear starting total
$149.00 before tax today and monthly, including $60.00 in Platform Credits after the first payment and each paid renewal.
Unused credits roll over. AI usage draws from your balance; additional credits are available when needed. $0.15 applies per active hour beyond the included allowance. Optional voice and other services cost extra.
Hosting availability is checked before payment. Create your account, confirm your monthly subscription, then start chatting when your specialist is ready. Your instructions and dashboard are prepared automatically after payment.
Automatic top-ups start off. Buy credits manually or set automatic top-ups and spending limits in your account. Keep the full Teams controls for models, connections and supported settings.
Before you begin
At your print procurement desk.
Will it handle the full print procurement desk workload?
Retain client print specification, artwork revision, stock, finished size and finishing sequence. Compare supplier quotes on matching scope and coordinate proofs and external production. Reconcile actual delivered quantities and supplier invoices, preserving each printer’s responsibility across split packages.
Is this only for the three tasks shown?
No. This is an AI agent specialised for commercial print brokers, with three prepared workflows to get you started. You can ask for writing, research, planning, analysis or another task in the same chat. It can make routine decisions and carry the work through using available tools. You set its boundaries; it asks when a real business decision or missing access needs you.
What happens after I subscribe?
After payment, we prepare your AI agent for commercial print brokers, its workflows and your client print spec supplier proof and delivery ledger dashboard. Your regular Agent Teams chat opens when setup is ready. Files, Tasks, settings and billing work the same as for other customers. Reports start empty and count actual reported work; the examples above are illustrative.
Do I need to connect email or messaging?
No. Prepare your first brief and draft here. Connect external channels later when you want the specialist to work there.
Does this replace my existing business software?
Use it alongside your current tools for preparing work and organising jobs. Live stock, availability, sending and payment records require a verified connection or your own confirmation.
Choosing for a different business?
Compare the working records and business types each specialist is prepared for.
Explore AI agents for creative and digital services →