Maintenance scope
Renewal proposals. Keep the source details and outstanding dependencies together.
ROOM FOR THE WORK TO GROW
AI agent for commercial lawn-maintenance crews
Your grounds-maintenance AI agent keeps every scope clear.
Prepare the next season across every contract.
A specialised AI agent you can ask for more. Chat here on the site.
$249.00/month, including $50.00 in monthly credits. Monthly subscription. Before tax.
Specialised AI agentYour own report presetNo connection needed to begin
The grounds officeFIELD NOTES / 08
YOUR SPECIALISED AI AGENT
One place for maintenance scope, seasonal variation, renewal brief.
MADE FOR YOUR WORKDAYStart with work already on your desk
Your first useful assignment.
Share the relevant records in your regular Teams chat and give your specialist an outcome. No model or tool choices to make first.
Get my AI agent →YOU COULD ASK
“Use my records to prepare renewal proposals. Reconcile the details, save the working files and show me what needs following up.”
- Renewal proposals
- Seasonal crew plan
- Contract margin report
A useful first result
Renewal proposals, with supporting references and outstanding details kept together.
Example assignment, not a promised delivery time. Your agent works from the records and access you provide. Add connections when you want it to act in other systems.
A conversation at your desk
Prepare the next season across every contract.
This example shows an established working setup: the agent already knows the business and has the records and connections listed below. Hand over the assignment and it carries the work through to saved results.
Illustrative project · configured agent at work
With current contracts, measured service quantities, crew records, actual costs, seasonal rules and email access.
- Renewal proposals
- Seasonal crew plan
- Contract margin report
A working specialist can handle the project, with a configured team sharing the work where available. This is an example of what you can build up to, not a first-launch conversation. Timing and usage depend on the assignment.
- Grounds-maintenance owner
Review our 18 grounds contracts for next season. Compare the promised work with last season’s crew hours and costs, identify underpriced extras, prepare renewal proposals and send them. Build a seasonal crew plan and a useful contract margin report.
- Your AI agent · AI Agent Store
I’m matching the actual cost records to each contract and separating recurring scope from extra visits. The renewal proposals will use your pricing rules, with any missing cost evidence kept visible.
Work in progress - Grounds-maintenance owner
Keep increases below 8% for long-standing customers; offer reduced scope where that would miss our margin target.
- Your AI agent · AI Agent Store
Sent 18 renewal proposals with the appropriate scope alternatives. The seasonal crew plan groups service visits and peak tasks. Your contract report now shows recorded margins, excluded unknown costs, proposed increases and renewal progress, with the supporting calculations saved.
Later · delivery and saved results
ROOM FOR THE WORK TO GROW
A working brief for your AI agent.
Bring the site area and visit frequency into one working record. Your specialist uses your specifications and follows changes through recurring and season complete.
AI
Your AI agentPrepared for commercial lawn-maintenance crews
Give recurring work a planEXAMPLE, NOT LIVE ACTIVITY
An example record for site area, visit frequency, included services, season dates.
018 landscaped areas02Mowing + edging03Business park
The useful next step
Maintenance scope
Prepare renewal proposals from the available records. Save the supporting references and mark any missing details so the next step stays clear.
From enquiry to a useful next step
Season planner. Your way of working.
01
Enquiry
Add a job reference and the details you already know.
02
Site review
Site area and Visit frequency, ready to check.
03
Scope prepared
Give your specialist the outcome and let it carry the work forward.
04
Recurring
Keep working records in Files and Tasks.
05
Season complete
Keep the job and its next steps together.
Ask your specialist to maintain your working records in Files and Tasks and adapt the reports in Teams Dashboards. These are the regular platform tools, prepared for your business. Connections to other systems are optional.
A small tool for a real job
Visits per four weeks. Before the back-and-forth.
A business park requests mowing and edging for eight shared landscaped areas.
Try the numbers, then bring the confirmed brief to your specialist. Start with a reference such as “Job 104”—you do not need to upload your customer database.
- Site area
- Visit frequency
- Included services
- Season dates
Try your own numbers
Visits per four weeks
Four-week planning view, not a calendar-month schedule. Your specialist can turn the confirmed details into a working brief. This is not a quote or capacity commitment.
Built around the details that matter
Maintenance scope. With the right questions already in mind.
Built around site area, visit frequency, included services, season dates. Mowing areas, edging, access and seasonal extras. Your specialist helps keep recurring scopes and renewals as well tended as the grounds.
Seasonal variation
Seasonal crew plan. Track changes against the same job reference.
Renewal brief
Contract margin report. Save the outcome and carry the next steps into your working records.
Prepared for your business
The numbers behind your grounds desk.
Six useful measures, ready in your regular Teams dashboard. Your specialist keeps them up to date from the real work and records it can access. Ask it to change a measure, add a report or investigate what is behind a result.
Recorded cases · visits
Grounds visits completed
What this measures
Verified completed contracted site visits, once per scheduled visit.
Recorded total · m²
Area serviced
What this measures
Measured site area actually serviced on each completed visit. Repeat visits contribute again; this is service volume, not unique land area.
Recorded total · crew-hours
Crew time used
What this measures
Actual worker person-hours recorded against completed maintenance visits.
Recorded cases · visits
Missed service commitments
What this measures
Known scheduled visits missed without an agreed reschedule, recorded after the promised window closes.
Recorded cases · visits
Corrective service visits
What this measures
Completed remedial visits, once per visit; exclude ordinary seasonal extras.
Observed rate · %
Season renewal rate · decided
What this measures
Renewed maintenance contracts ÷ renewal offers with known final decisions. Pending decisions are excluded.
Your reports start empty. Figures reflect observed work in the selected period; missing records are not treated as measured zeroes. Current jobs, schedules and stock stay in your working files and tasks. You and your agent can adapt the dashboard as your business changes.
Keep the tools that already work
Specialised in your trade. Open to your next idea.
Your AI agent starts with the details of your business already in mind. The three workflows are starting points. Ask it for help with another task in the same conversation.
An AI agent prepared for your business
The starting instructions, intake questions and working rules already match commercial lawn-maintenance crews. Add your service list and one example of your tone when you are ready.
Give your agent the whole job
Give your agent an outcome, the access it needs and your budget. It handles routine decisions and follows through in your connected tools, asking when a missing business decision needs you. Set or change your own boundaries whenever you want.
Ask beyond the starting workflows
Prepare a contract-renewal draft, plan seasonal customer updates, or organise your service packages. Give your agent another task in plain language. What it can carry out depends on the tools you connect and the access you choose.
Recommended starting plan
Your AI agent for commercial lawn-maintenance crews.
Begin with one specialist and a report preset for your business. After setup, your regular Agent Teams conversation opens. No tool selection before your first conversation.
$249.00/month
Capacity for 1 running agent · hosting throughout the month
Start my AI agent →A clear starting total
Your Agent plan is $199/month with hosting included. This recommended offer adds $50 in monthly Platform Credit funding, for $249/month.
$249.00 before tax today and monthly, including $50.00 in monthly Platform Credit funding.
Credits offer an easy start and unused credits roll over. You can switch to your own subscriptions or API keys anytime, with no Platform Credits needed for that AI work. Hosting is included within your agent’s resource allocation. Optional voice and other services use credits.
Confirm your subscription and we’ll prepare your specialist’s workspace, working instructions and dashboard. Then step into your Agent Teams conversation and put your specialist to work.
Other plans and connection options →
Prefer your own AI accounts? Choose a plan without the extra $50 monthly credit funding using the options above. Changing AI access alone does not remove that funding. Automatic top-ups start off; buy credits or set top-ups and spending limits when needed. Keep the full Teams controls for models, connections and supported settings.
Before you begin
Questions from the workbench.
Will it add services we do not offer?
Your approved service list sets the scope. New requests become questions for you before they appear in a proposal.
Is this only for the three tasks shown?
No. This is an AI agent specialised for commercial lawn-maintenance crews, with three prepared workflows to get you started. You can ask for writing, research, planning, analysis or another task in the same chat. It can make routine decisions and carry the work through using available tools. You set its boundaries; it asks when a real business decision or missing access needs you.
What happens after I subscribe?
After payment, we prepare your AI agent for commercial lawn-maintenance crews, its workflows and your season planner dashboard. Your regular Agent Teams chat opens when setup is ready. Files, Tasks, settings and billing work the same as for other customers. Reports start empty and count actual reported work; the examples above are illustrative.
Do I need to connect email or messaging?
No. Prepare your first brief and draft here. Connect external channels later when you want the specialist to work there.
Does this replace my existing business software?
Use it alongside your current tools for preparing work and organising jobs. Live stock, availability, sending and payment records require a verified connection or your own confirmation.
Choosing for a different business?
Compare the working records and business types each specialist is prepared for.
Explore AI agents for commercial spaces →