Site-survey brief
Costed tender. Keep the source details and outstanding dependencies together.
A CLEAR SCOPE. A CLEAN START.
AI agent for small-office cleaning companies
Your office-cleaning AI agent prepares the next proposal.
Take a three-site tender from documents to submission.
A specialised AI agent you can ask for more. Chat here on the site.
$249.00/month, including $50.00 in monthly credits. Monthly subscription. Before tax.
Specialised AI agentYour own report presetNo connection needed to begin
The evening officeMON / WED / FRI
YOUR SPECIALISED AI AGENT
One place for site-survey brief, scope comparison, renewal reply.
MADE FOR YOUR WORKDAYStart with work already on your desk
Your first useful assignment.
Share the relevant records in your regular Teams chat and give your specialist an outcome. No model or tool choices to make first.
Get my AI agent →YOU COULD ASK
“Use my records to prepare costed tender. Reconcile the details, save the working files and show me what needs following up.”
- Costed tender
- Staffing and mobilisation plan
- Contract working register
A useful first result
Costed tender, with supporting references and outstanding details kept together.
Example assignment, not a promised delivery time. Your agent works from the records and access you provide. Add connections when you want it to act in other systems.
A conversation at your desk
Take a three-site tender from documents to submission.
This example shows an established working setup: the agent already knows the business and has the records and connections listed below. Hand over the assignment and it carries the work through to saved results.
Illustrative project · configured agent at work
With the tender documents, measured site details, labour rates, service standards and submission access.
- Costed tender
- Staffing and mobilisation plan
- Contract working register
A working specialist can handle the project, with a configured team sharing the work where available. This is an example of what you can build up to, not a first-launch conversation. Timing and usage depend on the assignment.
- Cleaning company owner
Prepare and submit this three-office cleaning tender. Extract every requirement, build a task-frequency matrix, cost staffing and supplies, check exclusions and assemble the proposal. Use our standard terms and keep the contract working register current.
- Your AI agent · AI Agent Store
I’m mapping the tender requirements to your service standards and costing each site separately. I’ll check the completed proposal against the submission checklist and distinguish the recurring price from mobilisation costs.
Work in progress - Cleaning company owner
Include an optional monthly deep clean and show its staffing impact separately.
- Your AI agent · AI Agent Store
Submitted the tender through the connected portal and saved the receipt. The delivery pack includes three site costings, the task-frequency matrix, staffing plan, mobilisation schedule and separately priced deep-clean option. The working register now tracks the submission, assumptions and follow-up date.
Later · delivery and saved results
From enquiry to a useful next step
Contract desk. Your way of working.
01
Enquiry
Add a job reference and the details you already know.
02
Survey needed
Office area and Visits per week, ready to check.
03
Proposal prepared
Give your specialist the outcome and let it carry the work forward.
04
Owner approved
Keep working records in Files and Tasks.
05
Active contract
Keep the job and its next steps together.
Ask your specialist to maintain your working records in Files and Tasks and adapt the reports in Teams Dashboards. These are the regular platform tools, prepared for your business. Connections to other systems are optional.
A CLEAR SCOPE. A CLEAN START.
A working brief for your AI agent.
Bring the office area and visits per week into one working record. Your specialist uses your specifications and follows changes through owner approved and active contract.
AI
Your AI agentPrepared for small-office cleaning companies
A better brief for the next walkthroughEXAMPLE, NOT LIVE ACTIVITY
An example record for office area, visits per week, included tasks, site visit date.
012 office floors023 evening visits weekly03Walkthrough to arrange
The useful next step
Site-survey brief
Prepare costed tender from the available records. Save the supporting references and mark any missing details so the next step stays clear.
A small tool for a real job
Planned visits per four weeks. Before the back-and-forth.
An office manager asks for evening cleaning three times a week across two floors.
Try the numbers, then bring the confirmed brief to your specialist. Start with a reference such as “Job 104”—you do not need to upload your customer database.
- Office area
- Visits per week
- Included tasks
- Site visit date
Try your own numbers
Planned visits per four weeks
Four-week planning view, not a calendar-month schedule. Your specialist can turn the confirmed details into a working brief. This is not a quote or capacity commitment.
Built around the details that matter
Site-survey brief. With the right questions already in mind.
Built around office area, visits per week, included tasks, site visit date. Frequency, access windows, shared areas and exclusions. Bring your specialist the enquiry and build a scope your team can work from.
Scope comparison
Staffing and mobilisation plan. Track changes against the same job reference.
Renewal reply
Contract working register. Save the outcome and carry the next steps into your working records.
Prepared for your business
The numbers behind your cleaning desk.
Six useful measures, ready in your regular Teams dashboard. Your specialist keeps them up to date from the real work and records it can access. Ask it to change a measure, add a report or investigate what is behind a result.
Recorded cases · visits
Service visits completed
What this measures
One verified completed contracted site visit; planned visits and partial attempts do not count.
Recorded total · crew-hours
Cleaning labour used
What this measures
Actual cleaner person-hours on completed visits, from attendance or job records.
Observed rate · %
Inspection checks passed
What this measures
Passed checks ÷ passed plus failed checks on completed inspections; use the same checklist scope and do not add unchecked items.
Recorded cases · complaints
Service complaints recorded
What this measures
Distinct substantiated service complaint cases, once per case; repeated messages about one case do not add complaints.
Average · hours
Complaint resolution time
What this measures
Elapsed hours from complaint received to verified closure, once per closed complaint. Open cases are not included.
Observed rate · %
Contract renewal rate · decided
What this measures
Renewed contracts ÷ renewal offers with known final decisions, by decision date. Exclude pending offers.
Your reports start empty. Figures reflect observed work in the selected period; missing records are not treated as measured zeroes. Current jobs, schedules and stock stay in your working files and tasks. You and your agent can adapt the dashboard as your business changes.
Keep the tools that already work
Specialised in your trade. Open to your next idea.
Your AI agent starts with the details of your business already in mind. The three workflows are starting points. Ask it for help with another task in the same conversation.
An AI agent prepared for your business
The starting instructions, intake questions and working rules already match small-office cleaning companies. Add your service list and one example of your tone when you are ready.
Give your agent the whole job
Give your agent an outcome, the access it needs and your budget. It handles routine decisions and follows through in your connected tools, asking when a missing business decision needs you. Set or change your own boundaries whenever you want.
Ask beyond the starting workflows
Write service-page copy, plan a prospecting campaign, or turn your quality checks into a team checklist. Give your agent another task in plain language. What it can carry out depends on the tools you connect and the access you choose.
Recommended starting plan
Your AI agent for small-office cleaning companies.
Begin with one specialist and a report preset for your business. After setup, your regular Agent Teams conversation opens. No tool selection before your first conversation.
$249.00/month
Capacity for 1 running agent · hosting throughout the month
Start my AI agent →A clear starting total
Your Agent plan is $199/month with hosting included. This recommended offer adds $50 in monthly Platform Credit funding, for $249/month.
$249.00 before tax today and monthly, including $50.00 in monthly Platform Credit funding.
Credits offer an easy start and unused credits roll over. You can switch to your own subscriptions or API keys anytime, with no Platform Credits needed for that AI work. Hosting is included within your agent’s resource allocation. Optional voice and other services use credits.
Confirm your subscription and we’ll prepare your specialist’s workspace, working instructions and dashboard. Then step into your Agent Teams conversation and put your specialist to work.
Other plans and connection options →
Prefer your own AI accounts? Choose a plan without the extra $50 monthly credit funding using the options above. Changing AI access alone does not remove that funding. Automatic top-ups start off; buy credits or set top-ups and spending limits when needed. Keep the full Teams controls for models, connections and supported settings.
Before you begin
Questions from the workbench.
Does it need access codes or employee details?
No. Start with service scope and a job reference. Access arrangements belong in your existing controlled process.
Is this only for the three tasks shown?
No. This is an AI agent specialised for small-office cleaning companies, with three prepared workflows to get you started. You can ask for writing, research, planning, analysis or another task in the same chat. It can make routine decisions and carry the work through using available tools. You set its boundaries; it asks when a real business decision or missing access needs you.
What happens after I subscribe?
After payment, we prepare your AI agent for small-office cleaning companies, its workflows and your contract desk dashboard. Your regular Agent Teams chat opens when setup is ready. Files, Tasks, settings and billing work the same as for other customers. Reports start empty and count actual reported work; the examples above are illustrative.
Do I need to connect email or messaging?
No. Prepare your first brief and draft here. Connect external channels later when you want the specialist to work there.
Does this replace my existing business software?
Use it alongside your current tools for preparing work and organising jobs. Live stock, availability, sending and payment records require a verified connection or your own confirmation.
Choosing for a different business?
Compare the working records and business types each specialist is prepared for.
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