Client document collection and period alignment
Collect the correct client-period records and identify missing or duplicate documents.
CLIENT REFERENCE / ACCOUNTING PERIOD / RECONCILIATION
AI agent for bookkeeping and accounting practices
A clearer close, with the missing documents already being chased.
Your AI agent keeps every client’s records, reconciliation exceptions and month-end deliverables together.
A specialised AI agent you can ask for more. Chat here on the site.
$149.00/month, including $60.00 in monthly credits. Monthly subscription. Before tax.
Specialised AI agentYour own report presetNo connection needed to begin
Client month-end coordinationSPECIALIST / 946
YOUR SPECIALISED AI AGENT
One place for client document collection and period alignment, reconciliation exceptions and client follow-up, month-end packs and delivery tracking.
MADE FOR YOUR WORKDAYStart with work already on your desk
Your first useful assignment.
Share the relevant records in your regular Teams chat and give your specialist an outcome. No model or tool choices to make first.
Get my AI agent →YOU COULD ASK
“Carry our 18 client month-ends through document chasing, reconciliation and report delivery. Investigate discrepancies, keep clients updated and show which periods are actually complete.”
- Client document collection and period alignment
- Reconciliation exceptions and client follow-up
- Month-end packs and delivery tracking
A useful first result
A client-period close register with missing documents, source-backed reconciliation differences and the next delivery actions.
Example assignment, not a promised delivery time. Your agent works from the records and access you provide. Add connections when you want it to act in other systems.
A conversation at your desk
Carry our 18 client month-ends through document chasing, reconciliation and report delivery. Investigate discrepancies, keep clients updated and show which periods are actually complete.
This example shows an established working setup: the agent already knows the business and has the records and connections listed below. Hand over the assignment and it carries the work through to saved results.
Illustrative project · configured agent at work
A configured agent with your client reference, accounting period and reconciliation records, current commitments and the connected accounts used for reconciliation exceptions and client follow-up.
- Client document collection and period alignment
- Reconciliation exceptions and client follow-up
- Month-end packs and delivery tracking
A working specialist can handle the project, with a configured team sharing the work where available. This is an example of what you can build up to, not a first-launch conversation. Timing and usage depend on the assignment.
- You · Bookkeeping and accounting practices
Carry our 18 client month-ends through document chasing, reconciliation and report delivery. Investigate discrepancies, keep clients updated and show which periods are actually complete.
- Your AI agent · AI Agent Store
Three clients have missing statements and one receipt was counted in two periods. I’m reconciling the duplicate and collecting the statements while completing the other close packs.
Work in progress - You · Bookkeeping and accounting practices
Keep our existing period cut-offs and accounting policies. Use the client contacts and accounting access already connected.
- Your AI agent · AI Agent Store
Fifteen periods have delivered close packs with reconciliations and source references. The three missing-statement cases remain open with client follow-ups scheduled; proposed adjustments are clearly separated from entries confirmed in the ledger. Your working files and dashboard reflect the recorded outcomes.
Later · delivery and saved results
CLIENT REFERENCE / ACCOUNTING PERIOD / RECONCILIATION
A working brief for your AI agent.
Client identity and accounting period stay attached to every statement, reconciliation and close pack. Your agent chases the missing records and keeps proposed adjustments distinct from posted entries.
AI
Your AI agentPrepared for bookkeeping and accounting practices
Client month-end coordination working registerEXAMPLE, NOT LIVE ACTIVITY
An example record for client reference, accounting period, reconciliation, client periods completed.
01Client reference02accounting period03reconciliation
The useful next step
Client document collection and period alignment
Collect the correct client-period records and identify missing or duplicate documents.
The details your specialist follows
Inside the client month-end coordination
Follow each client reference through the working record. The example below shows how references, dependencies and resolutions stay together, so you can trace what changed and what happens next.
Keep an eye on: missing statements, duplicate source documents, unexplained reconciliation differences and client close deadlines.
Illustrative working document · your records start empty
| Client reference | Dependency to follow | Evidence of completion |
|---|---|---|
| ACCOUNTS-104 | Client document collection and period alignment | Reconciliation differences resolved |
| ACCOUNTS-118 | Reconciliation exceptions and client follow-up | Missing document requests fulfilled |
| ACCOUNTS-126 | Month-end packs and delivery tracking | Agreed close dates met |
Active client month-end coordination records3
Client periods completed90 periods
Outcomes with supporting evidence2
Illustrative project figures. Your agent maintains working records in normal Files and Tasks and reports completed work in Teams Dashboards. Ask it to adapt those records and reports as your workflow changes.
From enquiry to a useful next step
Client month-end coordination working register. Your way of working.
01
Brief and source records received
Add a job reference and the details you already know.
02
Client document collection and period alignment
Client reference and accounting period, ready to check.
03
Reconciliation exceptions and client follow-up
Give your specialist the outcome and let it carry the work forward.
04
Outcome evidence verified
Keep working records in Files and Tasks.
05
Month-end packs and delivery tracking
Keep the job and its next steps together.
Ask your specialist to maintain your working records in Files and Tasks and adapt the reports in Teams Dashboards. These are the regular platform tools, prepared for your business. Connections to other systems are optional.
A small tool for a real job
Reconciliations to coordinate. Before the back-and-forth.
Follow missing statements, duplicate source documents, unexplained reconciliation differences and client close deadlines before they turn into another missed commitment.
Try the numbers, then bring the confirmed brief to your specialist. Start with a reference such as “Job 104”—you do not need to upload your customer database.
- Client reference
- accounting period
- reconciliation
- Client periods completed
Try your own numbers
Reconciliations to coordinate
Planning arithmetic from your inputs. Your specialist can turn the confirmed details into a working brief. This is not a quote or capacity commitment.
Built around the details that matter
Client document collection and period alignment. With the right questions already in mind.
For practices providing recurring client bookkeeping and accounts work. Accounting-software implementation and specialist freight or utility invoice audits have separate specialists.
Reconciliation exceptions and client follow-up
Investigate reconciliation differences and carry client questions through to resolution.
Month-end packs and delivery tracking
Assemble editable close packs with evidence, outstanding exceptions and actual delivery status.
Prepared for your business
The numbers behind your client month-end coordination.
Six useful measures, ready in your regular Teams dashboard. Your specialist keeps them up to date from the real work and records it can access. Ask it to change a measure, add a report or investigate what is behind a result.
Recorded cases · periods
Client periods completed
What this measures
Client accounting periods with delivered close packs and all required reconciliations completed under the practice workflow, once per client and period. Record one observed outcome per defined identity; exclude duplicate updates and illustrative data. For durations omit missing timestamps and pending cases.
Recorded cases · cases
Reconciliation differences resolved
What this measures
Recorded reconciliation differences with source-backed resolution, once per client-period discrepancy. Record one observed outcome per defined identity; exclude duplicate updates and illustrative data. For durations omit missing timestamps and pending cases.
Recorded cases · cases
Missing document requests fulfilled
What this measures
Missing-document requests fulfilled with the correct period source, once per request ID. Record one observed outcome per defined identity; exclude duplicate updates and illustrative data. For durations omit missing timestamps and pending cases.
Average · hours
Complete source pack to close delivery
What this measures
Hours from receipt of the complete client-period source pack to delivered close pack. Record one observed outcome per defined identity; exclude duplicate updates and illustrative data. For durations omit missing timestamps and pending cases.
Observed rate · %
Agreed close dates met
What this measures
Completed client-period closes with original agreed delivery dates and actual delivered dates; on time or late. Numerator: on_time. Denominator: on_time plus late for the same assessed population. Classify each observation once, exclude pending or unknown cases and preserve original deadlines.
Observed rate · %
Assessed reconciliations with supported balance
What this measures
Completed reconciliation assessments with evidence supporting the balance or a known unresolved difference; met or not met. This measures recorded reconciliations, not overall financial accuracy. Numerator: met. Denominator: met plus not_met for the same assessed population. Classify each observation once, exclude pending or unknown cases and preserve original deadlines.
Your reports start empty. Figures reflect observed work in the selected period; missing records are not treated as measured zeroes. Current jobs, schedules and stock stay in your working files and tasks. You and your agent can adapt the dashboard as your business changes.
Keep the tools that already work
Specialised in your trade. Open to your next idea.
Your AI agent starts with the details of your business already in mind. The three workflows are starting points. Ask it for help with another task in the same conversation.
An AI agent prepared for your business
The starting instructions, intake questions and working rules already match bookkeeping and accounting practices. Add your service list and one example of your tone when you are ready.
Give your agent the whole job
Give your agent an outcome, the access it needs and your budget. It handles routine decisions and follows through in your connected tools, asking when a missing business decision needs you. Set or change your own boundaries whenever you want.
Ask beyond the starting workflows
Ask your client month-end coordination to investigate recurring exceptions, compare suppliers, improve customer communications or take on another business assignment in the same workspace. Give your agent another task in plain language. What it can carry out depends on the tools you connect and the access you choose.
Recommended starting plan
Your AI agent for bookkeeping and accounting practices.
Begin with one specialist and a report preset for your business. After setup, your regular Agent Teams conversation opens. No tool selection before your first conversation.
$149.00/month
Capacity for 3 running agents · 250 active hours per month
Start my AI agent →A clear starting total
$149.00 before tax today and monthly, including $60.00 in Platform Credits after the first payment and each paid renewal.
Unused credits roll over. AI usage draws from your balance; additional credits are available when needed. $0.15 applies per active hour beyond the included allowance. Optional voice and other services cost extra.
Hosting availability is checked before payment. Create your account, confirm your monthly subscription, then start chatting when your specialist is ready. Your instructions and dashboard are prepared automatically after payment.
Automatic top-ups start off. Buy credits manually or set automatic top-ups and spending limits in your account. Keep the full Teams controls for models, connections and supported settings.
Before you begin
An AI agent for bookkeeping and accounting practices.
Does it replace our accounting system?
Your accounting system remains the ledger. The agent coordinates client records, investigations and close packs, and can use connected system access to perform work within your setup. It keeps proposed adjustments, posted entries and unresolved differences visible instead of treating a draft report as a verified close.
Is this only for the three tasks shown?
No. This is an AI agent specialised for bookkeeping and accounting practices, with three prepared workflows to get you started. You can ask for writing, research, planning, analysis or another task in the same chat. It can make routine decisions and carry the work through using available tools. You set its boundaries; it asks when a real business decision or missing access needs you.
What happens after I subscribe?
After payment, we prepare your AI agent for bookkeeping and accounting practices, its workflows and your client month-end coordination working register dashboard. Your regular Agent Teams chat opens when setup is ready. Files, Tasks, settings and billing work the same as for other customers. Reports start empty and count actual reported work; the examples above are illustrative.
Do I need to connect email or messaging?
No. Prepare your first brief and draft here. Connect external channels later when you want the specialist to work there.
Does this replace my existing business software?
Use it alongside your current tools for preparing work and organising jobs. Live stock, availability, sending and payment records require a verified connection or your own confirmation.
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