Rundown and asset reconciliation
Rundown and asset reconciliation. Keep the source details and outstanding dependencies together.
SESSION SLOT / SPEAKER ASSET / BROADCAST CUE
AI agent for virtual-event production companies
Keep the live show ready before the countdown.
Your AI agent preserves time zones, session durations, speaker permissions, platform settings, cue versions and supplied presentation assets.
A specialised AI agent you can ask for more. Chat here on the site.
$149.00/month, including $60.00 in monthly credits. Monthly subscription. Before tax.
Specialised AI agentYour own report presetNo connection needed to begin
Virtual event productionSPECIALIST / 748
YOUR SPECIALISED AI AGENT
One place for rundown and asset reconciliation, speaker and rehearsal coordination, broadcast delivery and recording follow-through.
MADE FOR YOUR WORKDAYStart with work already on your desk
Your first useful assignment.
Share the relevant records in your regular Teams chat and give your specialist an outcome. No model or tool choices to make first.
Get my AI agent →YOU COULD ASK
“Produce the preparation and follow-through for our next online summit, coordinate speakers and deliver the recordings and sponsor fulfilment report.”
- Rundown and asset reconciliation
- Speaker and rehearsal coordination
- Broadcast delivery and recording follow-through
A useful first result
An editable virtual event production working register with traceable references, resolved discrepancies and specific next actions.
Example assignment, not a promised delivery time. Your agent works from the records and access you provide. Add connections when you want it to act in other systems.
A conversation at your desk
Produce the preparation and follow-through for our next online summit, coordinate speakers and deliver the recordings and sponsor fulfilment report.
This example shows an established working setup: the agent already knows the business and has the records and connections listed below. Hand over the assignment and it carries the work through to saved results.
Illustrative project · configured agent at work
A configured agent with your session slot, speaker asset and broadcast cue records, current commitments and the connected accounts used for speaker and rehearsal coordination.
- Rundown and asset reconciliation
- Speaker and rehearsal coordination
- Broadcast delivery and recording follow-through
A working specialist can handle the project, with a configured team sharing the work where available. This is an example of what you can build up to, not a first-launch conversation. Timing and usage depend on the assignment.
- You · Virtual-event production companies
Produce the preparation and follow-through for our next online summit, coordinate speakers and deliver the recordings and sponsor fulfilment report.
- Your AI agent · AI Agent Store
Two speaker decks use old session titles and one rehearsal conflicts across time zones. I am correcting the rundown and arranging an alternative check.
Work in progress - You · Virtual-event production companies
Keep the agreed broadcast length and sponsor placements.
- Your AI agent · AI Agent Store
Speakers have current cues, rehearsals have recorded outcomes and delivered recordings and sponsor assets match the event's actual sessions. Your working files and dashboard reflect the recorded outcomes.
Later · delivery and saved results
SESSION SLOT / SPEAKER ASSET / BROADCAST CUE
A working brief for your AI agent.
Preserve time zones, session durations, speaker permissions, platform settings, cue versions and supplied presentation assets. Separate rehearsal checks from live outcomes, reconcile speaker changes across the rundown and keep recording access aligned with the event agreement. Your specialist maintains these working records in regular Teams as the assignment develops.
AI
Your AI agentPrepared for virtual-event production companies
Virtual event production working registerEXAMPLE, NOT LIVE ACTIVITY
An example record for session slot, speaker asset, broadcast cue, session recording packs delivered.
01Session slot02speaker asset03broadcast cue
The useful next step
Rundown and asset reconciliation
Prepare rundown and asset reconciliation from the available records. Save the supporting references and mark any missing details so the next step stays clear.
From enquiry to a useful next step
Virtual event production working register. Your way of working.
01
Brief and source records received
Add a job reference and the details you already know.
02
Rundown and asset reconciliation
Session slot and speaker asset, ready to check.
03
Speaker and rehearsal coordination
Give your specialist the outcome and let it carry the work forward.
04
Outcome evidence verified
Keep working records in Files and Tasks.
05
Broadcast delivery and recording follow-through
Keep the job and its next steps together.
Ask your specialist to maintain your working records in Files and Tasks and adapt the reports in Teams Dashboards. These are the regular platform tools, prepared for your business. Connections to other systems are optional.
The details your specialist follows
Inside the virtual event production
Follow each session slot through the working record. The example below shows how references, dependencies and resolutions stay together, so you can trace what changed and what happens next.
Keep an eye on: time-zone conflicts, stale speaker assets and missing recording permissions.
Illustrative working document · your records start empty
| Session slot | Dependency to follow | Evidence of completion |
|---|---|---|
| VIRTUALE-104 | Rundown and asset reconciliation | Rundown discrepancies resolved |
| VIRTUALE-118 | Speaker and rehearsal coordination | Speaker dependencies closed |
| VIRTUALE-126 | Broadcast delivery and recording follow-through | Recordings matching agreed delivery scope |
Active virtual event production records3
Session recording packs delivered60 sessions
Outcomes with supporting evidence2
Illustrative project figures. Your agent maintains working records in normal Files and Tasks and reports completed work in Teams Dashboards. Ask it to adapt those records and reports as your workflow changes.
Built around the details that matter
Rundown and asset reconciliation. With the right questions already in mind.
Produces online broadcasts and virtual events; AV hire companies rent physical equipment and conference organisers own the event programme.
Speaker and rehearsal coordination
Speaker and rehearsal coordination. Track changes against the same job reference.
Broadcast delivery and recording follow-through
Broadcast delivery and recording follow-through. Save the outcome and carry the next steps into your working records.
A small tool for a real job
Speaker deliverables to coordinate. Before the back-and-forth.
Follow time-zone conflicts, stale speaker assets and missing recording permissions before they turn into another missed commitment.
Try the numbers, then bring the confirmed brief to your specialist. Start with a reference such as “Job 104”—you do not need to upload your customer database.
- Session slot
- speaker asset
- broadcast cue
- Session recording packs delivered
Try your own numbers
Speaker deliverables to coordinate
Planning arithmetic from your inputs. Your specialist can turn the confirmed details into a working brief. This is not a quote or capacity commitment.
Prepared for your business
The numbers behind your virtual event production.
Six useful measures, ready in your regular Teams dashboard. Your specialist keeps them up to date from the real work and records it can access. Ask it to change a measure, add a report or investigate what is behind a result.
Recorded total · sessions
Session recording packs delivered
What this measures
Actual sessions for session recording packs delivered, from completed source records in the virtual event production working register. Log the observed quantity once per source completion; exclude planned work, duplicate updates and example figures.
Recorded cases · cases
Rundown discrepancies resolved
What this measures
Distinct rundown discrepancies resolved cases supported by a recorded outcome in the virtual event production working register. Count once per source case; repeated messages, reopened cases and routine checks are not additional completions.
Recorded cases · cases
Speaker dependencies closed
What this measures
Distinct speaker dependencies closed cases supported by a recorded outcome in the virtual event production working register. Count once per source case; repeated messages, reopened cases and routine checks are not additional completions.
Average · hours
Final asset received to session-ready pack
What this measures
Elapsed hours for final asset received to session-ready pack, using actual start and completion timestamps for the same source case. One duration per completed observation; omit pending cases and missing timestamps.
Observed rate · %
Recordings matching agreed delivery scope
What this measures
Recordings matching agreed delivery scope divided by all completed assessments of the same requirement with a known met or not-met outcome. Use the agreed job specification and actual evidence; classify each source case once, excluding pending and unassessed work.
Observed rate · %
Published session start commitments met
What this measures
Published session start commitments met divided by completed commitments with known original agreed deadlines and actual completion timestamps. Record on-time or late once per commitment; exclude pending or undated work and never move a past deadline to hide lateness.
Your reports start empty. Figures reflect observed work in the selected period; missing records are not treated as measured zeroes. Current jobs, schedules and stock stay in your working files and tasks. You and your agent can adapt the dashboard as your business changes.
Keep the tools that already work
Specialised in your trade. Open to your next idea.
Your AI agent starts with the details of your business already in mind. The three workflows are starting points. Ask it for help with another task in the same conversation.
An AI agent prepared for your business
The starting instructions, intake questions and working rules already match virtual-event production companies. Add your service list and one example of your tone when you are ready.
Give your agent the whole job
Give your agent an outcome, the access it needs and your budget. It handles routine decisions and follows through in your connected tools, asking when a missing business decision needs you. Set or change your own boundaries whenever you want.
Ask beyond the starting workflows
Ask your virtual event production to investigate recurring exceptions, compare suppliers, improve customer communications or take on another business assignment in the same workspace. Give your agent another task in plain language. What it can carry out depends on the tools you connect and the access you choose.
Recommended starting plan
Your AI agent for virtual-event production companies.
Begin with one specialist and a report preset for your business. After setup, your regular Agent Teams conversation opens. No tool selection before your first conversation.
$149.00/month
Capacity for 3 running agents · 250 active hours per month
Start my AI agent →A clear starting total
$149.00 before tax today and monthly, including $60.00 in Platform Credits after the first payment and each paid renewal.
Unused credits roll over. AI usage draws from your balance; additional credits are available when needed. $0.15 applies per active hour beyond the included allowance. Optional voice and other services cost extra.
Hosting availability is checked before payment. Create your account, confirm your monthly subscription, then start chatting when your specialist is ready. Your instructions and dashboard are prepared automatically after payment.
Automatic top-ups start off. Buy credits manually or set automatic top-ups and spending limits in your account. Keep the full Teams controls for models, connections and supported settings.
Before you begin
An AI agent for virtual-event production companies.
Can it follow session slot, speaker asset and broadcast cue through the whole assignment?
Preserve time zones, session durations, speaker permissions, platform settings, cue versions and supplied presentation assets. Separate rehearsal checks from live outcomes, reconcile speaker changes across the rundown and keep recording access aligned with the event agreement. Start with the records you have; add connections when you want it to work in those systems.
Is this only for the three tasks shown?
No. This is an AI agent specialised for virtual-event production companies, with three prepared workflows to get you started. You can ask for writing, research, planning, analysis or another task in the same chat. It can make routine decisions and carry the work through using available tools. You set its boundaries; it asks when a real business decision or missing access needs you.
What happens after I subscribe?
After payment, we prepare your AI agent for virtual-event production companies, its workflows and your virtual event production working register dashboard. Your regular Agent Teams chat opens when setup is ready. Files, Tasks, settings and billing work the same as for other customers. Reports start empty and count actual reported work; the examples above are illustrative.
Do I need to connect email or messaging?
No. Prepare your first brief and draft here. Connect external channels later when you want the specialist to work there.
Does this replace my existing business software?
Use it alongside your current tools for preparing work and organising jobs. Live stock, availability, sending and payment records require a verified connection or your own confirmation.
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