Stock and listing reconciliation
Stock and listing reconciliation. Keep the source details and outstanding dependencies together.
VEHICLE STOCK NUMBER / SPECIFICATION / SALES ENQUIRY
AI agent for independent used-car dealerships
Keep every enquiry connected to the actual car on the forecourt.
Your AI agent keeps VIN or stock identity, mileage, specification, history evidence and preparation status connected.
A specialised AI agent you can ask for more. Chat here on the site.
$149.00/month, including $60.00 in monthly credits. Monthly subscription. Before tax.
Specialised AI agentYour own report presetNo connection needed to begin
Vehicle sales deskSPECIALIST / 592
YOUR SPECIALISED AI AGENT
One place for stock and listing reconciliation, enquiry and test-drive coordination, preparation and handover follow-through.
MADE FOR YOUR WORKDAYStart with work already on your desk
Your first useful assignment.
Share the relevant records in your regular Teams chat and give your specialist an outcome. No model or tool choices to make first.
Get my AI agent →YOU COULD ASK
“Start with one current assignment and your available vehicle stock number records. Stock and listing reconciliation comes first: reconcile the sources, save the working plan and carry the next available steps through.”
- Stock and listing reconciliation
- Enquiry and test-drive coordination
- Preparation and handover follow-through
A useful first result
An editable vehicle sales desk working register with traceable references, resolved discrepancies and specific next actions.
Example assignment, not a promised delivery time. Your agent works from the records and access you provide. Add connections when you want it to act in other systems.
A conversation at your desk
Refresh the sixty-car stock list, follow every active enquiry through a useful next step and coordinate sold vehicles through preparation and handover.
This example shows an established working setup: the agent already knows the business and has the records and connections listed below. Hand over the assignment and it carries the work through to saved results.
Illustrative project · configured agent at work
A configured agent with your vehicle stock number, specification and sales enquiry records, current commitments and the connected accounts used for enquiry and test-drive coordination.
- Stock and listing reconciliation
- Enquiry and test-drive coordination
- Preparation and handover follow-through
A working specialist can handle the project, with a configured team sharing the work where available. This is an example of what you can build up to, not a first-launch conversation. Timing and usage depend on the assignment.
- Vehicle sales desk owner
Refresh the sixty-car stock list, follow every active enquiry through a useful next step and coordinate sold vehicles through preparation and handover.
- Your AI agent · AI Agent Store
Three listings contain the wrong trim details and two test drives overlap a workshop booking. I am correcting the records and rearranging the appointments.
Work in progress - Vehicle sales desk owner
Keep the recorded history disclosures and our existing reservation terms.
- Your AI agent · AI Agent Store
Listings match the stock records, active enquiries have follow-up and sold vehicles have reconciled preparation and handover packs. Your working files and dashboard reflect the recorded outcomes.
Later · delivery and saved results
The details your specialist follows
Inside the vehicle sales desk
Follow each vehicle sales desk reference through the working record. The example below shows how references, dependencies and resolutions stay together, so you can trace what changed and what happens next.
Keep an eye on: stale listings, unanswered enquiries, preparation delays and incomplete handover records.
Illustrative working document · your records start empty
| Vehicle stock number | Dependency to follow | Evidence of completion |
|---|---|---|
| USEDCA-104 | Stock and listing reconciliation | Listing discrepancies corrected |
| USEDCA-118 | Enquiry and test-drive coordination | Enquiry follow-ups completed |
| USEDCA-126 | Preparation and handover follow-through | Listings matching verified vehicle records |
Active vehicle sales desk records3
Vehicle handovers completed20 handovers
Outcomes with supporting evidence2
Illustrative project figures. Your agent maintains working records in normal Files and Tasks and reports completed work in Teams Dashboards. Ask it to adapt those records and reports as your workflow changes.
VEHICLE STOCK NUMBER / SPECIFICATION / SALES ENQUIRY
A working brief for your AI agent.
Keep VIN or stock identity, mileage, specification, history evidence and preparation status connected. Verify listing claims against the vehicle records, coordinate viewings and trade-in information and distinguish a reservation from a completed sale. Use established sales terms for offers. Your specialist maintains these working records in regular Teams as the assignment develops.
AI
Your AI agentPrepared for independent used-car dealerships
Vehicle sales desk working registerEXAMPLE, NOT LIVE ACTIVITY
An example record for vehicle sales desk reference, vehicle stock number, specification and sales enquiry, current commitment and next dependency, vehicle handovers completed.
01Vehicle stock number02specification03sales enquiry
The useful next step
Stock and listing reconciliation
Prepare stock and listing reconciliation from the available records. Save the supporting references and mark any missing details so the next step stays clear.
Built around the details that matter
Stock and listing reconciliation. With the right questions already in mind.
Retails used cars; garages repair customer vehicles and vehicle transport businesses move cars between locations.
Enquiry and test-drive coordination
Enquiry and test-drive coordination. Track changes against the same job reference.
Preparation and handover follow-through
Preparation and handover follow-through. Save the outcome and carry the next steps into your working records.
A small tool for a real job
Handovers to plan. Before the back-and-forth.
Follow stale listings, unanswered enquiries, preparation delays and incomplete handover records before they turn into another missed commitment.
Try the numbers, then bring the confirmed brief to your specialist. Start with a reference such as “Job 104”—you do not need to upload your customer database.
- Vehicle sales desk reference
- Vehicle stock number, specification and sales enquiry
- Current commitment and next dependency
- Vehicle handovers completed
Try your own numbers
Handovers to plan
Planning arithmetic from your inputs. Your specialist can turn the confirmed details into a working brief. This is not a quote or capacity commitment.
From enquiry to a useful next step
Vehicle sales desk working register. Your way of working.
01
Brief and source records received
Add a job reference and the details you already know.
02
Stock and listing reconciliation
Vehicle sales desk reference and Vehicle stock number, specification and sales enquiry, ready to check.
03
Enquiry and test-drive coordination
Give your specialist the outcome and let it carry the work forward.
04
Outcome evidence verified
Keep working records in Files and Tasks.
05
Preparation and handover follow-through
Keep the job and its next steps together.
Ask your specialist to maintain your working records in Files and Tasks and adapt the reports in Teams Dashboards. These are the regular platform tools, prepared for your business. Connections to other systems are optional.
Prepared for your business
The numbers behind your vehicle sales desk.
Six useful measures, ready in your regular Teams dashboard. Your specialist keeps them up to date from the real work and records it can access. Ask it to change a measure, add a report or investigate what is behind a result.
Recorded total · handovers
Vehicle handovers completed
What this measures
Actual handovers for vehicle handovers completed, from completed source records in the vehicle sales desk working register. Log the observed quantity once per source completion; exclude planned work, duplicate updates and example figures.
Recorded cases · cases
Listing discrepancies corrected
What this measures
Distinct listing discrepancies corrected cases supported by a recorded outcome in the vehicle sales desk working register. Count once per source case; repeated messages, reopened cases and routine checks are not additional completions.
Recorded cases · cases
Enquiry follow-ups completed
What this measures
Distinct enquiry follow-ups completed cases supported by a recorded outcome in the vehicle sales desk working register. Count once per source case; repeated messages, reopened cases and routine checks are not additional completions.
Average · hours
Complete enquiry to useful response
What this measures
Elapsed hours for complete enquiry to useful response, using actual start and completion timestamps for the same source case. One duration per completed observation; omit pending cases and missing timestamps.
Observed rate · %
Listings matching verified vehicle records
What this measures
Listings matching verified vehicle records divided by all completed assessments of the same requirement with a known met or not-met outcome. Use the agreed job specification and actual evidence; classify each source case once, excluding pending and unassessed work.
Observed rate · %
Promised handover dates met
What this measures
Promised handover dates met divided by completed commitments with known original agreed deadlines and actual completion timestamps. Record on-time or late once per commitment; exclude pending or undated work and never move a past deadline to hide lateness.
Your reports start empty. Figures reflect observed work in the selected period; missing records are not treated as measured zeroes. Current jobs, schedules and stock stay in your working files and tasks. You and your agent can adapt the dashboard as your business changes.
Keep the tools that already work
Specialised in your trade. Open to your next idea.
Your AI agent starts with the details of your business already in mind. The three workflows are starting points. Ask it for help with another task in the same conversation.
An AI agent prepared for your business
The starting instructions, intake questions and working rules already match independent used-car dealerships. Add your service list and one example of your tone when you are ready.
Give your agent the whole job
Give your agent an outcome, the access it needs and your budget. It handles routine decisions and follows through in your connected tools, asking when a missing business decision needs you. Set or change your own boundaries whenever you want.
Ask beyond the starting workflows
Ask your vehicle sales desk to investigate recurring exceptions, compare suppliers, improve customer communications or take on another business assignment in the same workspace. Give your agent another task in plain language. What it can carry out depends on the tools you connect and the access you choose.
Recommended starting plan
Your AI agent for independent used-car dealerships.
Begin with one specialist and a report preset for your business. After setup, your regular Agent Teams conversation opens. No tool selection before your first conversation.
$149.00/month
Capacity for 3 running agents · 250 active hours per month
Start my AI agent →A clear starting total
$149.00 before tax today and monthly, including $60.00 in Platform Credits after the first payment and each paid renewal.
Unused credits roll over. AI usage draws from your balance; additional credits are available when needed. $0.15 applies per active hour beyond the included allowance. Optional voice and other services cost extra.
Hosting availability is checked before payment. Create your account, confirm your monthly subscription, then start chatting when your specialist is ready. Your instructions and dashboard are prepared automatically after payment.
Automatic top-ups start off. Buy credits manually or set automatic top-ups and spending limits in your account. Keep the full Teams controls for models, connections and supported settings.
Before you begin
At your vehicle sales desk.
Can it follow vehicle stock number, specification and sales enquiry through the whole assignment?
Keep VIN or stock identity, mileage, specification, history evidence and preparation status connected. Verify listing claims against the vehicle records, coordinate viewings and trade-in information and distinguish a reservation from a completed sale. Use established sales terms for offers. Start with the records you have; add connections when you want it to work in those systems.
Is this only for the three tasks shown?
No. This is an AI agent specialised for independent used-car dealerships, with three prepared workflows to get you started. You can ask for writing, research, planning, analysis or another task in the same chat. It can make routine decisions and carry the work through using available tools. You set its boundaries; it asks when a real business decision or missing access needs you.
What happens after I subscribe?
After payment, we prepare your AI agent for independent used-car dealerships, its workflows and your vehicle sales desk working register dashboard. Your regular Agent Teams chat opens when setup is ready. Files, Tasks, settings and billing work the same as for other customers. Reports start empty and count actual reported work; the examples above are illustrative.
Do I need to connect email or messaging?
No. Prepare your first brief and draft here. Connect external channels later when you want the specialist to work there.
Does this replace my existing business software?
Use it alongside your current tools for preparing work and organising jobs. Live stock, availability, sending and payment records require a verified connection or your own confirmation.
Choosing for a different business?
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