Consignment and catalogue reconciliation
Consignment and catalogue reconciliation. Keep the source details and outstanding dependencies together.
SALE / LOT NUMBER / CONSIGNOR REFERENCE
AI agent for art and antiques auction houses
Keep each lot's story intact from consignment to settlement.
Your AI agent preserves consignor terms, lot identity, condition, provenance references and recorded specialist opinions.
A specialised AI agent you can ask for more. Chat here on the site.
$149.00/month, including $60.00 in monthly credits. Monthly subscription. Before tax.
Specialised AI agentYour own report presetNo connection needed to begin
Auction catalogue deskSPECIALIST / 614
YOUR SPECIALISED AI AGENT
One place for consignment and catalogue reconciliation, sale and bidder-enquiry coordination, collection and settlement follow-through.
MADE FOR YOUR WORKDAYStart with work already on your desk
Your first useful assignment.
Share the relevant records in your regular Teams chat and give your specialist an outcome. No model or tool choices to make first.
Get my AI agent →YOU COULD ASK
“Start with one current assignment and your available sale records. Consignment and catalogue reconciliation comes first: reconcile the sources, save the working plan and carry the next available steps through.”
- Consignment and catalogue reconciliation
- Sale and bidder-enquiry coordination
- Collection and settlement follow-through
A useful first result
An editable auction catalogue desk working register with traceable references, resolved discrepancies and specific next actions.
Example assignment, not a promised delivery time. Your agent works from the records and access you provide. Add connections when you want it to act in other systems.
A conversation at your desk
Take the next two hundred lots through catalogue checks, bidder questions, sale-result reconciliation and collection and settlement follow-up.
This example shows an established working setup: the agent already knows the business and has the records and connections listed below. Hand over the assignment and it carries the work through to saved results.
Illustrative project · configured agent at work
A configured agent with your sale, lot number and consignor reference records, current commitments and the connected accounts used for sale and bidder-enquiry coordination.
- Consignment and catalogue reconciliation
- Sale and bidder-enquiry coordination
- Collection and settlement follow-through
A working specialist can handle the project, with a configured team sharing the work where available. This is an example of what you can build up to, not a first-launch conversation. Timing and usage depend on the assignment.
- Auction catalogue desk owner
Take the next two hundred lots through catalogue checks, bidder questions, sale-result reconciliation and collection and settlement follow-up.
- Your AI agent · AI Agent Store
Two condition reports reference the wrong lot images and a withdrawn item remains in one catalogue feed. I am correcting the cross-references and publication records.
Work in progress - Auction catalogue desk owner
Retain the specialists' wording and our published sale terms.
- Your AI agent · AI Agent Store
The catalogue and condition records reconcile, sale outcomes link to the correct lots and collection and settlement exceptions have documented follow-up. Your working files and dashboard reflect the recorded outcomes.
Later · delivery and saved results
Built around the details that matter
Consignment and catalogue reconciliation. With the right questions already in mind.
Conducts art and antiques auctions; galleries sell represented artwork and industrial auction companies sell commercial equipment.
Sale and bidder-enquiry coordination
Sale and bidder-enquiry coordination. Track changes against the same job reference.
Collection and settlement follow-through
Collection and settlement follow-through. Save the outcome and carry the next steps into your working records.
SALE / LOT NUMBER / CONSIGNOR REFERENCE
A working brief for your AI agent.
Preserve consignor terms, lot identity, condition, provenance references and recorded specialist opinions. Keep estimates distinct from reserves and realized prices, follow catalogue corrections across channels and reconcile buyer and seller accounts from actual sale results. Your specialist maintains these working records in regular Teams as the assignment develops.
AI
Your AI agentPrepared for art and antiques auction houses
Auction catalogue desk working registerEXAMPLE, NOT LIVE ACTIVITY
An example record for auction catalogue desk reference, sale, lot number and consignor reference, current commitment and next dependency, auction lots settled.
01Sale02lot number03consignor reference
The useful next step
Consignment and catalogue reconciliation
Prepare consignment and catalogue reconciliation from the available records. Save the supporting references and mark any missing details so the next step stays clear.
The details your specialist follows
Inside the auction catalogue desk
Follow each auction catalogue desk reference through the working record. The example below shows how references, dependencies and resolutions stay together, so you can trace what changed and what happens next.
Keep an eye on: wrong lot references, missing condition responses, withdrawn listings and overdue settlements.
Illustrative working document · your records start empty
| Sale | Dependency to follow | Evidence of completion |
|---|---|---|
| AUCTIO-104 | Consignment and catalogue reconciliation | Catalogue discrepancies corrected |
| AUCTIO-118 | Sale and bidder-enquiry coordination | Collection exceptions closed |
| AUCTIO-126 | Collection and settlement follow-through | Published lots with matching condition records |
Active auction catalogue desk records3
Auction lots settled20 lots
Outcomes with supporting evidence2
Illustrative project figures. Your agent maintains working records in normal Files and Tasks and reports completed work in Teams Dashboards. Ask it to adapt those records and reports as your workflow changes.
A small tool for a real job
Lots to plan. Before the back-and-forth.
Follow wrong lot references, missing condition responses, withdrawn listings and overdue settlements before they turn into another missed commitment.
Try the numbers, then bring the confirmed brief to your specialist. Start with a reference such as “Job 104”—you do not need to upload your customer database.
- Auction catalogue desk reference
- Sale, lot number and consignor reference
- Current commitment and next dependency
- Auction lots settled
Try your own numbers
Lots to plan
Planning arithmetic from your inputs. Your specialist can turn the confirmed details into a working brief. This is not a quote or capacity commitment.
From enquiry to a useful next step
Auction catalogue desk working register. Your way of working.
01
Brief and source records received
Add a job reference and the details you already know.
02
Consignment and catalogue reconciliation
Auction catalogue desk reference and Sale, lot number and consignor reference, ready to check.
03
Sale and bidder-enquiry coordination
Give your specialist the outcome and let it carry the work forward.
04
Outcome evidence verified
Keep working records in Files and Tasks.
05
Collection and settlement follow-through
Keep the job and its next steps together.
Ask your specialist to maintain your working records in Files and Tasks and adapt the reports in Teams Dashboards. These are the regular platform tools, prepared for your business. Connections to other systems are optional.
Prepared for your business
The numbers behind your auction catalogue desk.
Six useful measures, ready in your regular Teams dashboard. Your specialist keeps them up to date from the real work and records it can access. Ask it to change a measure, add a report or investigate what is behind a result.
Recorded total · lots
Auction lots settled
What this measures
Actual lots for auction lots settled, from completed source records in the auction catalogue desk working register. Log the observed quantity once per source completion; exclude planned work, duplicate updates and example figures.
Recorded cases · cases
Catalogue discrepancies corrected
What this measures
Distinct catalogue discrepancies corrected cases supported by a recorded outcome in the auction catalogue desk working register. Count once per source case; repeated messages, reopened cases and routine checks are not additional completions.
Recorded cases · cases
Collection exceptions closed
What this measures
Distinct collection exceptions closed cases supported by a recorded outcome in the auction catalogue desk working register. Count once per source case; repeated messages, reopened cases and routine checks are not additional completions.
Average · hours
Verified sale result to completed settlement
What this measures
Elapsed hours for verified sale result to completed settlement, using actual start and completion timestamps for the same source case. One duration per completed observation; omit pending cases and missing timestamps.
Observed rate · %
Published lots with matching condition records
What this measures
Published lots with matching condition records divided by all completed assessments of the same requirement with a known met or not-met outcome. Use the agreed job specification and actual evidence; classify each source case once, excluding pending and unassessed work.
Observed rate · %
Settlement commitments met
What this measures
Settlement commitments met divided by completed commitments with known original agreed deadlines and actual completion timestamps. Record on-time or late once per commitment; exclude pending or undated work and never move a past deadline to hide lateness.
Your reports start empty. Figures reflect observed work in the selected period; missing records are not treated as measured zeroes. Current jobs, schedules and stock stay in your working files and tasks. You and your agent can adapt the dashboard as your business changes.
Keep the tools that already work
Specialised in your trade. Open to your next idea.
Your AI agent starts with the details of your business already in mind. The three workflows are starting points. Ask it for help with another task in the same conversation.
An AI agent prepared for your business
The starting instructions, intake questions and working rules already match art and antiques auction houses. Add your service list and one example of your tone when you are ready.
Give your agent the whole job
Give your agent an outcome, the access it needs and your budget. It handles routine decisions and follows through in your connected tools, asking when a missing business decision needs you. Set or change your own boundaries whenever you want.
Ask beyond the starting workflows
Ask your auction catalogue desk to investigate recurring exceptions, compare suppliers, improve customer communications or take on another business assignment in the same workspace. Give your agent another task in plain language. What it can carry out depends on the tools you connect and the access you choose.
Recommended starting plan
Your AI agent for art and antiques auction houses.
Begin with one specialist and a report preset for your business. After setup, your regular Agent Teams conversation opens. No tool selection before your first conversation.
$149.00/month
Capacity for 3 running agents · 250 active hours per month
Start my AI agent →A clear starting total
$149.00 before tax today and monthly, including $60.00 in Platform Credits after the first payment and each paid renewal.
Unused credits roll over. AI usage draws from your balance; additional credits are available when needed. $0.15 applies per active hour beyond the included allowance. Optional voice and other services cost extra.
Hosting availability is checked before payment. Create your account, confirm your monthly subscription, then start chatting when your specialist is ready. Your instructions and dashboard are prepared automatically after payment.
Automatic top-ups start off. Buy credits manually or set automatic top-ups and spending limits in your account. Keep the full Teams controls for models, connections and supported settings.
Before you begin
At your auction catalogue desk.
Can it follow sale, lot number and consignor reference through the whole assignment?
Preserve consignor terms, lot identity, condition, provenance references and recorded specialist opinions. Keep estimates distinct from reserves and realized prices, follow catalogue corrections across channels and reconcile buyer and seller accounts from actual sale results. Start with the records you have; add connections when you want it to work in those systems.
Is this only for the three tasks shown?
No. This is an AI agent specialised for art and antiques auction houses, with three prepared workflows to get you started. You can ask for writing, research, planning, analysis or another task in the same chat. It can make routine decisions and carry the work through using available tools. You set its boundaries; it asks when a real business decision or missing access needs you.
What happens after I subscribe?
After payment, we prepare your AI agent for art and antiques auction houses, its workflows and your auction catalogue desk working register dashboard. Your regular Agent Teams chat opens when setup is ready. Files, Tasks, settings and billing work the same as for other customers. Reports start empty and count actual reported work; the examples above are illustrative.
Do I need to connect email or messaging?
No. Prepare your first brief and draft here. Connect external channels later when you want the specialist to work there.
Does this replace my existing business software?
Use it alongside your current tools for preparing work and organising jobs. Live stock, availability, sending and payment records require a verified connection or your own confirmation.
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